Space Rental
Terms & Conditions

 

Guests

  • We do not host children’s parties. Children under 1 year old and over 12 years old are welcome in the space.

Payments, Deposits & Liability

  • A £100 security deposit is required to secure the venue. This deposit is refundable within 2 weeks after the event unless the booking is cancelled, in which case it is non-refundable.

  • For full-day bookings, hiring both floors, recurring events, or activities that could cause wear and tear (e.g., painting, craft workshops, food events), The Hearth may request an additional security deposit.

  • Full payment of the hire fee is due 30 days before the event.

  • The client is liable for any damage, loss, or excessive cleaning required as a result of their use of the venue. Should the cost of repair or cleaning exceed the security deposit, The Hearth reserves the right to charge the client’s card on file for the outstanding balance. A breakdown of charges will be provided in such cases.

Cancellations & Refunds

  • Cancellations made more than 30 days before the event: full refund of the hire fee (excluding the non-refundable deposit).

  • Cancellations made 15–29 days before the event: 50% of the hire fee refunded.

  • Cancellations made within 14 days of the event: no refund.

  • Hirers that overrun the agreed booking time may incur additional charges.

Rebooking

  • Rebooking is allowed within 3 months of the original event date, provided notice is given at least 30 days in advance.

  • If notice is given less than 30 days before the event, the booking will be treated as a full cancellation. In this case, the deposit is non-refundable and the full hire fee remains payable.

INFORMATION ABOUT THE SPACE

Booking & Duration

  • Venue hires are booked by the hour. The Lounge has a minimum booking requirement of 2 hours, while The Library requires a minimum of 3 hours.

Space & Capacity

  • The Lounge downstairs offers comfortable seating and our coffee/wine bar.

  • The Library upstairs is a more formal event space with a projector and screen.

  • Each area can fit up to 50 people standing, or 30 people seated depending on the layout.

  • The Library can accommodate up to 15 people with yoga mats, including the facilitator. Mats are available to hire at £2 each.

Catering & Decor

  • Crockery and glassware for up to 30 people are available at £3 per person (waived for wet hires).

  • You may bring your own decorations (flowers, balloons on a weight, etc.), but nothing may be stuck to the walls or fixtures.

  • You are welcome to bring your own catering with no extra charge or corkage fee.

  • Tables used for food must be covered to avoid damage.

  • Feel free to bring your own catering, there’s no extra charge or corkage fee.

  • Our menu can be found here: The Hearth Menu. Cocktail options may be limited depending on guest numbers to ensure efficient service.

  • For wet hire option, grazing boards are NOT included in the minimum spend.

Setup & Access

  • Set up and take down for both dry hire and wet hire must be included within your hired period.

  • Based on your booking form and preferred layout, our team will arrange the space before you arrive. You’ll just need to add final touches, such as table setup, decorations, or a backdrop.

  • Unloading can be done directly in front of the venue.

  • We don't have a parking space outside the space as Lonsdale is a private road, however, there is pay and display parking on the streets surrounding us.

  • Sunday bookings: Lonsdale Road is closed from 8am–3pm, so vehicle access is only before 8am or after 3pm. The Sunday Hearth Market runs from 10am–2pm outside, but the indoor space is exclusively reserved for your event.

Music & Equipment

  • We have a sound system, and you can play music via Spotify.

  • A projector is available for use.

  • Please note, only one microphone is available.

Gallery